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CONSTITUTION
Sigma Iota Hospitality
Association of
Washington
State
University
Article I
General
Section I: The name of this
organization shall be Sigma Iota Hospitality Association.
Section II: Membership in
this organization shall be granted to all School of Hospitality
Business Management students and WSU
students who qualify under Article VI, Section III.
Section III: Membership will
be granted to any individual meeting the qualifications set forth in
this constitution without regards, and not limited to: race;
religion; sex; age; color; creed; national or ethnic origin;
physical, mental or sensory disability; marital status; sexual
orientation; or status as a war-era veteran.
Section IV: Sigma Iota is a
not-for-profit organization.
Section V: Sigma Iota shall
follow Parliamentary Procedure.
Article II
It's objectives shall
be:
Section I: To maintain a high standard of character and scholarship
in its' members.
Section II: To promote a fraternal feeling of cordial relationship
among the students, faculty and alumni of the School of Hospitality Business
Management at WSU.
Section III: To do all things advisable for the betterment and
uplifting of our organization and the Hospitality industry.
Section IV: To continue to maintain and elevate the high
professional standing of our organization.
Section V: To arouse interest in and promote the course of SHBM in
this and other schools.
Section VI: To cooperate
with other organizations and the hospitality industry in rendering
services that lie within established policies and procedures at this
institution.
Section VII: To work in
cooperation with hoteliers and restaurateurs in achieving an
exchange of information for the betterment of the industry, as well
as to provide a link between the academic curriculum and the
practical experience that is needed in the hospitality industry.
Article III
Officers
Section I: The officers of this organization shall be called the
Executive Board. The following positions shall sit on the Executive
Council: Chief Executive Officer, Chief Financial Officer, Vice
President of Marketing, Vice President of Operations, Vice President
of Executive Affairs and Vice President of Internal Affairs.
Section II: All Members of the Executive Board may have appointed
assistants by a stated deadline as determined by the Executive
Board.
Section III: It is the
responsibility of these officers to notify Executive Board as soon
as possible if they are unable to complete their term.
Section IV: Any officer's
vacancies occurring for any reason shall be filled by an appointment
by the Executive Board following notification of the vacancy.
Officers, who are elected, as a result of Executive Board's
appointment, will hold office for the remainder of the term.
Section V: The Executive
Board shall consist of all elected and appointed officers.
Section VI: All officers shall be given a copy of the constitution
upon election.
Section VII: All officers
shall participate in the Transition Retreat following election of
the new Executive Board.
Section VIII: No Executive
Board members shall be allowed to be an appointed leader for events
sponsored by Sigma Iota.
Article IV
Nominations and
elections
Section I: Job descriptions shall be posted within a reasonable
time period prior to the Opening of the Application Process.
Section II: All officers shall be selected for a one year term of
December to December.
Section III: Members seeking any position will file with the
Executive Board who will proceed to conduct interviews with
qualified applicants and finalize the decisions with the Advisor of
Sigma Iota Hospitality Association and the Director of the School of Hospitality Business Management.
Section IV: To be eligible for an office, a candidate must be a
current member of Sigma Iota and must be in good standing in the
organization as well as with the University. Also, the eligibility
of candidates will be determined by their ability to fulfill the
term.
Section V: The CEO & VP of Internal Affairs shall preside over all
elections. The CEO & VP of Internal Affairs shall verify all
nominees' eligibility before selections. In the case that the CEO or
the VP of Internal Affairs is applying for a position or is unable
to preside, he or she shall appoint someone to the position of
Elections Clerk for an impartial elections process.
Section VI: All officers
shall be selected by the outgoing Executive Board and confirmed by
the Advisor of Sigma Iota Hospitality Association.
Section VII:
In the event that there will be no
returning executive board members in the following year, it is the
responsibility of the board to encourage willing members, with a
desire to be on the board, to attend open executive board meetings.
Article
V
Duties of the Officers
Sections I: The duties of the Chief Executive Officer (CEO) shall
be:
A. Oversee and stay informed of the activities of the entire club
and its activities, members and Executive Board.
B. To serve on the Executive Board, and act as a liaison to the
General Managers Convention.
C. Call and preside over all meetings.
D. To cast a vote in the event of a tie in all voting circumstances
except any membership wide decision.
E. Delegate duties and projects to Executive Board and general
members as needed.
F. To act as a liaison for both the Executive Board and the club
between the Sigma Iota Advisor and the Director of the SHBM.
G. Be flexible and available for all Executive Board and general
membership at all times.
H. To be in contact with the SHBM department as necessary over the
semester break prior to term in office.
I.
Attend all Executive Board and General Meetings
and all events sponsored by Sigma
Iota unless approved by other executive board members.
J. Maintain club unity, spirit and dedication.
K. Serve on the council of Presidents of the
College
of Business.
L. Keep informed of the activities of the previously mentioned
positions and rectify any problems or concerns
Section II: The duties of the Chief Financial Officer (CFO) shall
be:
A. To serve on the Executive Board
B. To spend an appropriate amount of time working on Sigma Iota
duties in correlation with the amount of club activity taking place
C. To prepare financial statements, quarterly or as requested by the
Executive Board.
D. Announce precise financial updates when necessary at Executive
Board Meetings and to the Advisor of Sigma Iota Hospitality
Association.
F. Check mail on a regular basis.
G. Report any unknowns to the CEO.
H. Supervise all Cash Flow of the Club
J. Attend all Executive Board and General Meetings
and all events sponsored by Sigma
Iota unless approved by other executive board members.
K. Maintain club unity, spirit and dedication.
L. Oversee all financial transactions.
M. Create and maintain the
budget for all Sigma Iota related activities.
N. Oversee that
individual activity leaders are creating and following a set budget.
Section III: The duties of
the Vice President of Executive Affairs shall be:
A. Record points and hours for active members and relay information
to the SIHA advisor.
B. Record members manually and on the computer, keeping emails,
phone numbers.
C. Attend all Executive Board and general meetings
and all events sponsored by Sigma Iota unless approved by other
executive board members.
D. Maintain club unity, spirit and dedication.
E. Reserve rooms for Executive Board, and general meetings.
F. Do minutes at all general and executive board meetings and submit
to the VP of Marketing.
Section IV: The duties of the Vice President of Marketing shall be:
A. Post signs around campus, according to University Regulations
B. Assign members to make announcements in hospitality classes, both
orally and with the use of audio-visual devices.
C. Assist other officers with the marketing for their designated
events.
D. Attend all Executive Board and general meetings
and all events sponsored by Sigma Iota unless approved by other
executive board members.
E. Maintain club unity, spirit and dedication.
F. Create a presentation to be shown at the last General meeting of
the year.
G. Work as
Webmaster to update Club and Winefest websites
H. Keep members
informed of all club meetings and activities via regular e-mail sent
out at least twenty-four hours in advance
I. Keep an updated
calendar of events for members.
Section V: The duties of the Vice President of Operations shall be:
A. Be responsible for top level coordination and execution of all
events.
B. Preside over selection process of all Event Coordinators.
C. Supervise and provide managerial support to the Coordinators.
D. Attend all Executive Board and general meetings
and all events sponsored by Sigma Iota unless approved by other
executive board members.
E. Maintain club unity, spirit and dedication.
F. Serve as liaison between executive board and all event leads.
Section VI: The duties of Vice President of Internal Affairs shall
be:
A. Coordinate Social and
Team Building Activities for Club Members and
SHBM Faculty.
B. Appoint an Executive Board member to provide Refreshments for all
general meetings and social activities.
C. Attend all Executive Board and general meetings
and all events sponsored by Sigma Iota unless approved by other
executive board members.
D. Maintain club unity, spirit and dedication.
E. Oversee all charity events.
F. Facilitate the designing and ordering of Sigma Iota Sweatshirts
and T-Shirts.
G. Oversee the function of all general meetings.
H. Keep a photographic record of all Sigma Iota related events.
Section VII: The duties of the Faculty Advisor shall be:
A. Assist and provide guidance to the CEO and Executive Board.
B. Approve Documented Hours for each club member.
C. Make final approval of all Executive Board election decisions.
Article VI
Membership
Section I: Membership in this organization shall consist of active
and alumni members and the faculty of the School of Hospitality Business Management.
Section II: Any Sigma Iota benefits will be received only by
members in good standing.
Section III: Active members shall consist of any student at WSU who
is in good standing with the University (i.e. over 2.0 GPA) and who
shows interest in the hospitality field.
Section IV: Alumni members shall consist of any graduate of
Washington
State
University
in Hospitality Business Management who was previously a member of
Sigma Iota.
Section V: Candidates for
membership shall become members upon completion of requirements set
forth in Article VI Section III and upon payment of membership dues.
Section VI: All Members of Sigma Iota shall be eligible to earn up
to 100 hours towards the 1,000 hour towards the industry experience
graduation requirement.
Article VII
Suspension and
Expulsion
Section I: Any member may be expelled or suspended for proven cause
by petition of ten percent of all active members, and then a
two-thirds vote of all active members present.
Section II: Any officers may be recalled upon petition of ten
percent of all active members, and then a two-thirds affirmative
vote of all active members present.
Section III: Officers shall be put on probation after two unexcused
absences from any Executive Board meeting, General Meeting, or Sigma
Iota Sponsored Event.
A. To be excused you must submit an explanation of the absence to
the CEO prior to the meeting.
B. Excusable absences include: Exams, Review Sessions, Documented
Illnesses, Emergencies, and Other circumstances that have been
pre-approved with the CEO
B. The CEO shall have the power to waive part A. if there are
extenuating circumstances except in the case of an absence by the
CEO where the Executive Board shall reserve this power
Section IV: Upon a third
unexcused absence the officer will be impeached and his or her
office declared vacant.
A. This can be appealed before the Executive Board.
Article VIII
Meetings
Section I: All general meetings of the organization shall be set by
the CEO.
Section II: General meetings
should be held approximately every other week
Section III: The Executive Board shall meet at least three times a
month on separate weeks.
Section V: A calendar of
General Meetings shall be generated a semester at a time, general
meetings shall be on a fixed schedule when possible
Article IX
Resignations
Section I: All resignations
shall be in writing and presented to The Executive Board, within a
reasonable amount of time.
Article X
Participation in
political affairs
Section I: Sigma Iota's participation in political matters shall be
limited to lobbying and influencing only those legislative matters
approved by Executive Board.
Article XI
Amendments
Section I: The constitution
shall be amended in the following manner.
A. The proposed amendment must be submitted to Executive Board.
B. The amendment must be passed by a two-thirds majority vote by
Executive Board.
Updated
January 20th 2007
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